From 1 October 2021, Dogs West members must do one of the following within 90 days of disposing of a dog:
Transfer the dog to the new owner/s by completing and submitting the paperwork to Dogs West to affect the transfer of the dog
OR
If there is an agreement between the parties that the dog remains in the current owner/s name/s, lodge a 'Non-Transfer Agreement' with Dogs West that is signed by all parties.
This requirement falls under Section R of the Dogs West regulations as well as Part 6 of Dogs Australia Regulations. Any breach of regulations in these sections is an offence.
What’s Changed?
You have the option to transfer the dog to the new owner/s at the time of Litter Registration.
In Part 2 of the Litter Registration Form, where you supply puppy details, you can also include new owner/s details.
The Litter Registration form consists of 3 parts. Part 1 (page 1) records the details of the mating and the number of puppies living at time of registration. Part 2 (page 2) includes space for the details of each puppy as well as space for new owner/s details. Part 3 is a continuation of Part 2 (additional pages)
Litter Registration Form Part 1
Litter Registration Form Part 2
Litter Registration Form Part 3
Transferring a Limit Register Puppy at the time of registration.
When transferring a puppy on the Limit Register you will need to provide the new owner/s details by completing the spaces available on Part 2 of the Litter Registration Form as well as a Limited Register Agreement (LRA) signed by the new owner/s.
We recommend having these forms available for your puppy buyers to sign when they collect their puppy. These forms are also fillable online and can be completed by your puppy buyer and emailed to you.
The Limited Register Agreement must be completed in full. This includes the new owner/s name, signature and address as well as the breeders name, signature and date of signing. Any LRA submitted as incomplete may be returned and an incorrect paperwork fee may apply.
Completing a Limited Register Agreement form.
When filling in your Limited Register Agreement you must include sufficient details to identify the puppy. In the field Registered Name include the first-choice name as indicated on your Litter Registration Form or a microchip sticker.
The Limited Register Agreement must be completed in full. This includes the new owner/s name, signature and address as well as the breeders name, signature and date of signing. Any LRA submitted as incomplete may be returned and an incorrect paperwork fee may apply.
Transferring a Main Register Puppy at the time of registration.
When transferring a puppy on the Main Register without endorsements you will need to provide the new owner/s details by completing the spaces available on Part 2 of the Litter Registration Form. No additional forms need to be supplied.
Transferring a Main Register Puppy at the time of registration with Endorsements.
When transferring a puppy on the Main Register with endorsements (it is not for export from Australia/it is not to be used for breeding) you will need to provide the new owner/s details by completing the spaces available on Part 2 of the Litter Registration Form and include a signed Application to Transfer/Lease a Dog.
We recommend having these forms available for your puppy buyers to sign when they collect their puppy. These forms are also fillable online and can be completed by your puppy buyer and emailed to you.
Transfer/Lease a Dog Application Form
No Transfer of Ownership.
If you are retaining ownership of the puppy or submitting a Non-Transfer Agreement you do not need to include new owner/s details in Part 2 of the Litter Registration Form. The puppy registration process remains the same.
Please leave the space for new owner/s blank, you do not need to record yourself as the new owner.
Cost of Registration and Transfer
As of 1 July 2024, the cost to register a puppy is $60 and the cost to transfer a dog is $47.
Example - If you submitted a litter of 5 puppies (1 Main Register and 4 Limit Register) with new owner/s details for 4 Limit Register puppies and 4 signed Limited Register Agreements the total cost would be $488 (5 Registrations and 4 Transfers).
The Litter Record Fee no longer applies.
New Pedigrees
When you transfer ownership at the time of registration you will not receive a physical copy of the new pedigree. A copy of the transferred pedigree will be provided to you by email.
Example - Using the same scenario above you would receive 1 physical Main Register pedigree and 4 electronic copies of the transferred Limit Register pedigrees.
New pedigrees are posted directly from Dogs West to the new owner.
Where to access the forms
All forms are available on our website, under Members - Application Forms & Agreements - Registration & Transfer Application Forms, or in the Dogs West office. For a fee Dogs West can also print a batch of these forms and post them to you.
Note: The Fees indicated above are correct for the 2024/2025 financial year.
